Using Microsoft Project for Effective Project Management

Improving knowledge and skills in using Microsoft Project to develop and manage project plans. The newly acquired knowledge and skills will be useful in planning various projects, gathering information, and controlling project progress.

• Project managers who want to gain hands-on experience with Microsoft Project for managing project plans.
• Project team members who will use this application to view project information, track progress, and create reports.

• Navigate the Microsoft Project work environment.
• Create a new project plan.
• Create and structure project tasks.
• Manage resources used in a project.
• Change and adjust the project plan.
• Update the project plan to include changes in the project progress.
• Track the progress of the project.
• Add deadlines and constraints to the project plan.
• Create, adjust, and view project progress reports.
• Share resources across multiple plans and consolidate projects.
• Apply project management best practices when working with Microsoft Project.

• Practical experience in project management.
• Experience with Windows operating system (preferably Windows 10 or later).
• Experience with Microsoft Office applications (preferably Office 2016 or later).

Training materials and practical work examples prepared by BDA.

Not intended.

1. Getting Started with Microsoft Project

• Basic principles of project management.
• Microsoft Project as a project management tool.
• Overview of the Microsoft Project user environment.

2. Starting a project

• Creating a new project plan.
• Entering basic project information.
• Adjusting the project calendar.

3. Creating and Structuring Project Tasks

• Adding project tasks to the project plan.
• Importing tasks from other programs.
• Structuring the task list.
• Specifying the order in which tasks should be performed.

4. Project Resource Management

• Adding resources to a project.
• Creating a resource calendar.
• Entering resource costs.
• Assigning resources to project tasks.
• Resolving resource assignment conflicts.

5. Project Plan Adjustment

• Adjustment of project plan tasks.
• Adjustment of task data.
• Adjustment of resources and their assignment data.
• Detailed adjustment of the project plan.

6. Project Plan Information Management

• Sorting, grouping, and filtering project plan data.
• Creating additional fields.
• Creating new tables and views.

7. Project Progress Tracking

• The concept of project progress assessment.
• Maintaining a project report plan.
• Entering task execution data.
• Accounting for actual and remaining work for tasks and the resources assigned to them.
• Rescheduling unfinished work.

8. Get the information you need from the project plan

• Design Gantt chart, timeline, network diagram, and calendar views.
• Use project plan data in other applications.
• View reports.
• Create custom reports.
• Print views and reports.

9. Consolidating Projects and Resources

• Sharing resources across multiple projects.
• Consolidating plans.
• Creating dependencies between plans.